3 proven cost-saving benefits of facilities management CMMS software

Is your facilities management software, like a computerized maintenance management system (CMMS), fulfilling its promise of saving time and money?

After all, CMMS automation, streamlined workflows, data, and insights are supposed to accelerate time-consuming, manual processes and drive higher financial performance.

If you’re a facilities manager who recommended the purchase of your company’s facilities management (FM) software, you’re on the hook for creating a positive ROI and capturing a host of benefits from faster work-order management to greater productivity for your FM team.

Whichever FM software platform you’re using, three operational changes commonly yield the time- and cost-savings you’re expected to produce.

Imagine a stubborn dribble of water that turns into a pool on a bathroom floor, creating a hazard for employees and customers. A plumber comes out, stops the leak, and gets paid $800 for the service call. The following week, that pesky leak is back. You could get hit with “go-back charges,” essentially double-paying for the same work.

Many FMs fall victim to go-back work because they don’t know what’s covered by warranty, for how long, and by which vendor. A CMMS tracks all warranties, saving FM teams hours of detective work. It automatically assigns go-back work to the appropriate vendor, preventing double payment and saving your FM budget.

A Forrester Research study commissioned by JLL Technologies reported potential savings of $1.3 million just from enforcing warranties during a modeled three-year period using the Corrigo CMMS.

The best time to fix something is before it breaks. According to the Society of Maintenance and Reliability Professionals, the fix, also known as a reactive repair, takes longer and costs more than preventive maintenance.

Asset management, a core responsibility of facilities management teams and often the largest component of their budgets, is forward-looking. It uses preventive maintenance, sometimes called scheduled or proactive maintenance, to anticipate and mitigate equipment and system failures.

A regularly maintained asset, which could include HVAC units, office lighting, roofs, plumbing, elevators, or machinery, will cost less to operate, last longer, have more uptime, and produce a higher ROI than assets without preventive maintenance.

Per the above Forrester study, the savings from preventive maintenance for the modeled three-year period was $1.6 million.

A modern CMMS integrates with established enterprise-software solutions. The Forrester Consulting study reported that an integration with a common invoicing solution eliminated the inefficiencies of legacy invoice workflows and produced savings of $1.2 million over a period of three years along with a 75% increase in the speed of invoice processing.

Similarly, a Corrigo customer in the quick-service-restaurant industry confirmed that 90% of its 25,000 annual work orders never touch a human hand because the submission, approvals, and payment of invoices are combined into one automated workflow.

Corrigo delivers impressive time- and cost-savings along with a 238% ROI and a payback period of less than six months. Download our infographic, The ROI of Corrigo, to see the results of the study.