How to build a business case for IWMS

To get your funding request approved for an Integrated Workplace Management System (IWMS), you’ll need a strong business case to convince decision-makers it will net a compelling return on investment (ROI). Budget allocations depend on internal support, so pre-sell your plan to your colleagues and learn from their feedback.

Your presentation should provide solutions to relevant challenges, along with the benefits, costs and risks. A good IWMS business case includes one or more specific business challenges, Start by aligning your vision with those challenges and business goals.

• Improve conventional business processes based on best practices
• Build relationships with resilient technology business partners
• Streamline real estate tech stack, merging heterogeneous software packages
• Integrate with existing solutions and/or strategize transition plan
• Provide information that addresses the needs of decision-makers
• Meet current needs while positioning for future growth



Connect the dots by showing how an optimized IWMS consolidates real estate portfolio management, facilities operations and project management onto a single platform, delivering accessible and measurable results.

1. 1. Improve corporate sustainability
2. 2. Increase customer satisfaction
3. 3. Expand employee adoption
4. 4. Achieve compliance with less risk
5. 5. Integrated real estate workflows and data to drive better decision making

As you develop your case, consider that most IWMS solutions can be implemented in phases. As such, provide a range of high, medium and low investment alternatives with their associated returns when you go for executive approval.

Net Benefits might include cost savings through sunsetting legacy software, reducing risk, and simplification of the teams required to integrate, secure and support a disparate set of applications.

Its primary purpose is to communicate using terms that your target audience can understand. A good business case for IWMS covers the measurable cost savings, increased productivity, and improved work efficiencies used to calculate ROI.